YACA Administrative Hierarchy
1. The Board of Directors (The Governing Body)
The Board is the supreme authority of YACA. It is composed of professionals with expertise in law, development, finance, and humanitarian affairs.
Role: Provides strategic direction, approves organizational policies, ensures legal compliance, and oversees the performance of the Executive Director.
Accountability: The Board is accountable to the General Assembly and ensures that YACA’s activities align with its mission and the laws of South Sudan.
2. The Executive Secretariat (The Management Core)
Led by the Executive Director (ED), this office is the engine of the organization.
Executive Director: Acts as the Chief Executive Officer. Responsible for institutional representation, resource mobilization, and high-level advocacy with the RRC, UN agencies, and international NGOs.
Operations Manager: Coordinates the day-to-day activities of the various departments, ensuring that field operations are synchronized with the organization’s strategic goals.
3. Technical Program Departments
These departments are responsible for the “what” and “how” of YACA’s work. Each department is led by a Technical Lead/Manager:
Livelihoods & Food Security Unit: Manages agricultural projects and economic empowerment.
Protection & Human Rights Unit: Oversees GBV, Rule of Law, and Transitional Justice programs.
Health & Nutrition Unit: Manages clinical and community-based health interventions.
Education & Research Unit: Focuses on capacity building, school support, and data collection.
DRR & Climate Change Unit: Focuses on environmental resilience and emergency preparedness.
4. Field Operations (The State-Level Structure)
Because YACA operates in seven states, the field structure is critical for decentralized management:
State Coordinators: Each of the seven states (Western Bahr el Ghazal, Northern Bahr el Ghazal, Warrap, Unity, Upper Nile, Jonglei, and Central Equatoria) is headed by a State Coordinator.
Role: They act as the “face” of YACA at the state level, liaising with State RRC offices, local authorities, and community leaders. They supervise field officers and ensure that project implementation meets the required quality standards.
5. Support Services (The Backbone)
These departments provide the infrastructure that allows the technical teams to function:
Finance & Administration Department: Manages payroll, budgeting, and financial reporting.
Human Resources (HR) Unit: Handles recruitment, staff welfare, performance appraisals, and capacity building for YACA staff.
Logistics & Procurement Unit: Manages the supply chain, fleet management, and the procurement of aid supplies
Monitoring, Evaluation, Accountability, and Learning (MEAL) Unit: This is a vital department that tracks project impact, collects data, and ensures that beneficiaries have a mechanism to provide feedback or complaints (Accountability).
Key Administrative Principles
Delegation of Authority: YACA utilizes a clear “Delegation of Authority” matrix. This document specifies exactly who has the power to approve expenditures, sign contracts, and hire staff, preventing the concentration of power in one individual.
Reporting Lines:
Field Officers report to State Coordinators.
State Coordinators report to the Program Manager/Operations Manager.
The Program Manager reports to the Executive Director.
The Executive Director reports to the Board of Directors.
Communication Flow: YACA maintains a “Bottom-Up” reporting system. Field data and community feedback are collected at the state level and funneled to the Juba headquarters to inform policy and future project design.
Compliance & Ethics: All administrative staff are bound by a Code of Conduct that emphasizes neutrality, impartiality, and zero tolerance for corruption or sexual exploitation and abuse (PSEA).